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PAYMENTS
A registration
is valid and confirmed only when the payment of the registration fee
is completed and the invoice issued.
Payments are accepted only by credit card.
The deadline for early registration at a reduced fee refers to the
payment date and not to the online registration submission date.
Registration fee is a service and not a good therefore
it is subjected to 22% VAT taxes for all countries.
Tax exempt institutions
have to inform
the secretariat in advance, indicating
the relevant
article of
the law, to be written into the invoice.
INVOICING
According to the Italian Law, for invoicing
we need VAT number (P. IVA) of the Organization who makes the payment.
This is compulsory for EU participants and also for many other non Eu
Countries: all registrations without VAT number (P. IVA) cannot be proceeded.
If your Organization doesn't have a VAT number, it should have an identification
number or a code under which it is registered in your Country.
If you pay the fee as private person, we need your home address and
fiscal code.
LATE
REGISTRATION AND PAYMENT
Late registrations and payments are possible only for non-presenting
authors.
Late participants have to announce their attendance to the secretariat
before the conference starts, at least two weeks before.
Admission to the symposium requires the registration badge which can
be handed over if registration form is filled in and payment is done.
Please note: last-minute registrations may affect the availability of
some of the conference materials.
PUBLICATION
Authors may publish and present one
paper for each registration.
CANCELLATION
AND REFUNDS
Cancellations before May 1, 2018
will be charged by 25% costs.
Beyond such date the registration fee will not be refunded.
But no refund is due in case a paper has been
already included into the proceedings for publication.
Only written cancellations will be accepted (a confirmation should reach
you after 2 days, otherwise it has to be resubmitted).
Substitutions will be accepted at any time, provided they are notified
to the Secretariat in advance.
Conference material will NOT be mailed, however
a delegated colleague can pick it up.
We reserve the right to change the program at any time.
INSURANCE
The organisers cannot accept responsibility
for loss or damage to private property of participants
arising from the Conference. Participants should
therefore take whatever actions they consider proper for their insurance.
FOOD
& SPECIAL DIET REQUIREMENTS
Lunches & dinner will be served
as buffet with a variety of food, suitable also for vegetarian.
However delegates are reminded
that some foods may cause an allergic reaction in certain people due
to intolerance of some ingredients. If the Delegate has any known allergies,
or is intolerant to any food, he/she is required to report it to the
Maître as soon as convenient.
It is the responsibility of the Delegate to ensure that he/she actively
avoids any food he/ she is allergic to.
But the Organizers will take all
reasonable care if made aware - in writing and before the Conference
starts - of any specific food or ingredient the Delegate has an allergic
reaction to.
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